FERPA: Family Education Rights and Privacy Act

Bellin College complies with the Family Education Rights and Privacy Act (FERPA). Once enrolled, all students have a right to inspect and review most of their educational records maintained about them by Bellin College under FERPA of 1974 (as amended). Records accumulated prior to enrollment (admission records) are not covered under FERPA. Under most circumstances, no personally identifiable data regarding grades or professional appraisal will be released to a third party without the written consent of the student. Students may challenge information in their records which they believe to be inaccurate, misleading, or inappropriate.

The College implements all provisions of FERPA as amended. For purposes of general records accountability, a file system has been established for all student records under the control and supervision of the Registrar of Bellin College. Exceptions for record release under FERPA include the following:
A College official is defined as a person employed by the College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another College official in performing his or her tasks.

Bellin College has defined the following as directory information:
Please note: Students wishing to keep confidential some or all of the “directory information” must complete a form available in the Student Services - One Stop Shop Office. Students must be aware that placing a FERPA “Hold” on all records includes limiting the College’s ability to provide reference requests. Within our student information system, students are able to select the transparency of the specific information visible to other students.

Students can request access to records files, documents, and other materials directly related to them which are maintained by the College by appointment with the Registrar or the Dean of Student Services.
Students may not have access to:
Disclosure to Parents
When a student turns 18 years old or enters a postsecondary institution at any age, all rights afforded to parents under FERPA transfer to the student. However, FERPA also provides ways in which schools may share information with parents without the student’s consent. For example:

Please see the FERPA: A Guide for Parents page for more information. 

Student and Exchange Visitor Information System
FERPA permits institutions to comply with information requests from the Department of Homeland Security (DHS) and its Immigration and Customs Enforcement Bureau (ICE) in order to comply with the requirements of Student and Exchange Visitor Information System (SEVIS).

Family Educational Rights and Privacy Act - Procedure for Review of Records
Students wishing to review their files will need to follow the procedure below: Students have the right to seek deletion or modification of information contained in their education records that they believe is inaccurate or misleading. Academic or clinical grades given in individual units and/or courses are an exception. Students should write the College official responsible for the record. In the communication, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

Permission to Release Financial Aid & Billing Information
Students who would like the financial aid office and/or the Bursar to be able to discuss financial aid and billing informtion with a 3rd party, such as a parent or spouse, must complete a release form and return it to the financial aid office at Bellin College. Student information will not be shared if a release form is not on file. 

You may download the form online and return it to the Financial Aid Office at:
Bellin College
3201 Eaton Road, 106E
Green Bay, WI 54311 

For more information about permission to release financial aid and billing information, contact the Financial Aid office at:
Email: financial.aid@bellincollege.edu
Phone: (920) 433-6638
FAX: (920) 433-1922

The student has the right to file a complaint with the U.S. Department of Education concerning alleged failure by Bellin College to comply with the requirements of FERPA.

The name and address of the office that administers FERPA is:
Family Policy Compliance Office U.S. Department of Education
600 Independence Avenue SW
Washington, DC 20202-4605

Please refer to the FERPA Polity section of the Bellin College Guide - Handbook and Catalog for additional information. 12/2013